50/50 Sidewalk Repair Program

The City is Pleased to Announce the Woodburn 50/50 Sidewalk Repair Program!

PROGRAM BACKGROUND:

The City of Woodburn recognizes the need to maintain sidewalks is necessary to protect the health, safety, and welfare of residents and visitors. We also recognize that residents love Woodburn’s mature street trees throughout the city. However, roots from these beautiful trees can cause significant damage to sidewalks.  Therefore the City has developed the Woodburn 50/50 Sidewalk Repair Program.

Woodburn City Ordinance 1917 identifies that property owners are responsible for the maintenance and repair of damaged sidewalks adjacent to their property whether due to tree roots or general wear.  The Program is designed to assist property owners with up to 50% of the cost of sidewalk repairs, with a maximum grant amount of $2,500.

ELIGIBILITY:

1. Applications will only be considered for repair of sidewalks along public streets as approved by the Public Works and Planning Departments.
2. Property-owners may only apply for one reimbursement for one property in a calendar year.
3. Applications must be received and approved by the City before the work begins.
4. Reimbursement requests will not be considered for work that is underway or has been completed prior to application approval.
5. Residential and commercial applications are eligible.
6. Property owners must obtain three (3) competitive bids from qualified contractors for sidewalk repairs. Bids must accompany the application upon submission.
7. Work must be completed within 90 days of application approval. If this deadline is not able to be met, applicant may apply for a one-time extension as determined by the City. Applicant must contact the City at least 14 days prior to the deadline if additional time is needed.

USE OF FUNDS:

1. Funds may only be used for the repair or replacement of existing sidewalks that have been damaged by the roots of street trees, general wear, or aged concrete, as approved by the Public Works and Planning Departments through the applicable process. 
2. Property-owners are responsible for obtaining a Woodburn Right-of-Way Permit and comply with the conditions set forth in the permit for projects that require sidewalk repair. 
3. Property owners must hire a licensed, bonded, qualified contractor for sidewalk repairs. Contractor must be one of the three bids submitted at the time of application. 
4. The maximum reimbursement will be 50% of the lowest bid or 50% of the final invoice, whichever is less.
5. Maximum funds that will be reimbursed through this program is 50% of the project cost up to $2,500 per application. 
6. All program awards will be made on a first-come, first-served basis, subject to the availability of
   funds in the approved program budget. Once the budgeted funds have been expended, no
   further applications will be approved in the funding cycle.
7. The lack of sufficient funds to cover the number of applications received by the City in any given
   fiscal year will not excuse the property-owner from the responsibility of maintaining the sidewalks
   adjoining their property, in a safe condition nor create any liability to the City for any unsafe
   sidewalks.

Application Process:

1. PRIOR TO WORK GETTING UNDERWAY - PROPERTY-OWNER SUBMITS APPLICATION ALONG WITH
THREE (3) COMPETITIVE BIDS.

Applications should be emailed to jamie.johnk@ci.woodburn.or.us or mailed to:

Woodburn City Hall 

Attn: Jamie Johnk, Economic Development Department,

270 Montgomery Street, Woodburn, OR 97071.

2. CITY CONFIRMS APPLICANT ELIGIBILITY. IF ELIGIBILITY REQUIREMENTS ARE MET, APPLICATION WILL BE REVIEWED AND APPROVAL RECOMMENDATIONS MADE.

Upon verification of the damage to the sidewalk and the Woodburn 50/50 Sidewalk Repair Program
application is deemed complete, city staff will review and make recommendation of approval, subject to
fund availability. The Applicant will be notified once the application is approved, when work may
proceed. Completed right-of-way permit and three (3) written contractor bids must accompany the
Woodburn 50/50 Sidewalk Repair Application. The work must then be completed within 90 days of the
award date. If the work is unable to be completed within 90 days due to unforeseen circumstances, the
applicant may request a one-time extension as determined by the City. Applicant must contact the City
at least 14 days prior to the deadline should additional time be needed.

3. WORK COMPLETION. PROPERTY-OWNER PAYS CONTRACTOR AND SUBMITS REIMBURSEMENT REQUEST WITH FINAL INVOICE.

After the work is completed, the property owner must submit the actual itemized invoice from the
contractor along with a signed and completed Woodburn 50/50 Sidewalk Repair Reimbursement
Request form. Upon approval that the work completed, as inspected by the City Engineering
Department and that it meets city and ADA Standards, reimbursement will be made in the amount of
50% of the final invoice or 50% of the lowest bid submitted with the application, in a maximum amount
not to exceed $2,500.
 

Click Here To Download Application